Why HR software is important for your business

The use of software in management, marketing and finance has been widespread across business organisations for many years. However how many businesses have seriously thought about using human resources software?

In a nutshell, HR software is a software platform that combines different processes and systems to make sure that data about present and prospective employees are easily stored and readily accessible for analysis.

Many would wonder if investing in HR software is really worth it. But if we can save the man hours used for inputting data by hand, going through resumes to find best candidates for a job opening, making phone calls and other such tedious tasks with the use of software, then it can save businesses a lot of money.

If we take a closer look, the advantages of using HR software are many.

• Effective hiring – The use of HR software will reduce the probability of hiring someone who is not exactly qualified enough for a job opening. The process of perusing resumes for a job opening is often tiresome and the human mind doing the task could overlook certain elements in the resume. Such an error in judgement could lead to the selection of unworthy candidates for an opening. The use of HR software removes the risk of such an error.
• Effective use of time – The HR team of an organisation can better utilise their time for productive purposes if it uses HR software to handle menial tasks. The systems that are put in place with the use of HR software can help the HR team to save time and use it for more important tasks like implementing company policies or handling employee grievances.
• Better data analysis – Today we have enormous amount of data coming through the different processes and systems in to the HR department. The amount of data is so huge that it is almost impossible for any person or group of persons to analyse it and make sense out of it. Human limitation in assimilating this data would mean that a lot of this data would go unanalysed. HR software would help the HR department to effectively analyse the data and gain deep insights into it, which could be used to make better strategic decisions.
• Reduces employee turnover – Efficient HR software will ensure that employees’ needs are taken care of and grievances are solved in a time bound manner. Grievances can be easily recorded, tracked and analysed to gain actionable intelligence, which would help in better decision making in solving them. Happy employees are less likely to resign, which in turn would mean that less cost is incurred on recruiting new employees.

Each software is different in terms of its functionality and cost. Before making a decision on which HR software to purchase, you should do your research and make a list of features that you want in the software for efficiently managing your HR activities.

(Calpine Group provides innovative solutions for start-ups, SME’s and enterprises.)